Transparency & Accountability

Our Commitment to Transparency

The Nigerian Cancer Society (NCS) is committed to the highest standards of accountability, integrity, and financial transparency. This policy outlines how NCS manages its finances, communicates financial information, and ensures responsible stewardship of resources entrusted to us by donors, partners, and the public.

Financial Transparency Policy

1. Purpose of the Policy

This Financial Transparency Policy aims to promote public trust in the Nigerian Cancer Society by:

Ensuring responsible and ethical management of financial resources
Providing clear guidelines for disclosure, reporting, and accountability
Complying with all applicable Nigerian financial, regulatory, and nonprofit governance laws

2. Guiding Principles

Accountability

All funds are used strictly for approved programs and operations.

Integrity

Financial management follows ethical nonprofit standards.

Compliance

Adherence to Nigerian laws, including CAC regulations, tax laws, and anti-corruption frameworks.

Openness

Donors and stakeholders have access to accurate financial information.

3. Financial Reporting and Disclosure

To ensure transparency, NCS commits to:

Preparing annual audited financial statements by an independent certified auditor
Publishing summaries of annual financial reports for the public
Providing clear breakdowns of income, expenditures, and program allocation
Ensuring all financial statements comply with accepted accounting standards

Financial statements include Statement of Financial Position, Statement of Activities, Statement of Cash Flow, and Notes and disclosures.

4. Use of Funds

NCS ensures that:

Funds are used strictly for donor-approved purposes
Program, operational, and administrative expenses are tracked separately
Restricted donations are used only for the designated project
Unrestricted donations support general mission work
No funds are used for personal gain, political activities, or unauthorized spending

5. Procurement Transparency

All procurement follows:

Competitive bidding (where applicable)
Clear vendor selection guidelines
Documentation of purchase justification
Approval by the appropriate authority or committee

NCS prohibits:

Conflict of interest
Kickbacks or bribes
Unofficial procurement practices

6. Annual Budgeting

NCS prepares an annual budget that:

Aligns with strategic priorities
Undergoes review and approval by the Finance Committee and NEC
Includes program, administrative, operational, and contingency plans

Budget performance is reviewed quarterly.

7. Anti-Fraud and Anti-Corruption Commitment

NCS adopts a zero-tolerance approach to fraud, corruption, and financial misconduct.

Whistleblower reporting mechanism
Mandatory financial ethics for staff and volunteers
Investigation of all suspected financial irregularities
Disciplinary actions, including termination and legal prosecution

8. Compliance With Laws and Regulations

NCS complies with:

CAC Regulations

FIRS Tax Rules

AML/CFT Guidelines

NDPR Compliance

Nonprofit Best Practices

Donation Policy

1. Purpose of Donations

Donations made to NCS support:

Patient Assistance

Support services for cancer patients

Screening Programs

Early detection and prevention projects

Awareness & Education

Cancer education and outreach programs

Research Support

Research-related support initiatives

Note: Restricted (project-specific) donations will be used strictly for the purpose designated by the donor, except where such purpose becomes impractical or impossible, in which case NCS will contact the donor for guidance.

2. Types of Donations Accepted

Monetary

Cash, transfer, online

In-Kind

Equipment, supplies

Corporate

Sponsorships

Legacy

Bequests

3. Methods of Donation

Donations may be made through:

NCS Website

Via Paystack, Flutterwave, or other approved platforms

Direct Bank Transfer

To official NCS accounts

Physical Donations

At the NCS office

Important: No staff member is allowed to collect donations into a personal account under any circumstances.

4. Receipt and Acknowledgment

NCS provides:

Instant digital receipts for online donations
Official receipts for bank transfers and physical donations
Acknowledgment letters for major gifts, partnerships, and sponsorships

Donors may also request annual giving statements.

5. Donor Privacy and Confidentiality

NCS respects the confidentiality of donor information. We will not publish, sell, or share donor personal details without consent, except as required by law.

Donors may choose to:

Give anonymously
Restrict publication of their name
Opt out of donor communications

6. Refund Policy

Donations made to NCS are generally non-refundable, except in cases of:

Duplicate transactions
Unauthorized charges
Technical/payment errors

Refund requests must be submitted within 14 days of the transaction with proper proof. Approved refunds will be made to the original payment method.

7. Donor Rights

Right to Information

Know how funds will be used and request clarification

Right to Anonymity

Give anonymously or restrict name publication

Right to Access

Access NCS financial reports and giving statements

Right to Control

Withdraw consent for communications at any time

Financial Oversight Structure

Financial Oversight Bodies

National Executive Council (NEC)

Ultimate financial governance authority

Finance Committee

Reviews budgets, financial reports, and expenditures

Executive Director/CEO

Implements approved budgets and ensures operational compliance

Independent Auditor

Conducts annual audits

Internal Financial Controls

NCS maintains strict internal controls to safeguard financial assets:

Separation of Duties

No single individual controls all steps of a financial process

Dual Signatory

Requirements for significant payments

Regular Reviews

Internal financial reviews conducted periodically

Documentation

Proper documentation and approval workflows

Contact for Financial Transparency

Finance & Compliance Unit

finance@nigeriancancersociety.org

Phone

Donor Relations Unit

donors@nigeriancancersociety.org